Adding and Editing Budget and Amendment

On the Account page, the Budget Information section displays the budget details that you provided while Creating Account. From this section, you can perform activities such as adding a new budget information, updating the status of initial budget information and adding amendment to the budget.  

The Budget Information section lets you perform the following:

Adding New Budget

The Create New Budget Information dialog box lets you create a new budget for the account.

Tip

To view the Create New Budget Information dialog box, click the Create New Budget Information link.

To add a new budget to an account

1.    View the account.

2.    In the Budget Information Section, click Add New Budget.

The Create New Budget Information dialog box opens.

3.    In the Fiscal Year list, select the year of budget.

4.    In the Status list, select the budget status such as Active, Inactive, and Closed.

5.    In the Budgeted Amount box, type the amount that you want to set as budget for the fiscal year.

6.    In the Encumbrances box, type the amount to hold for items which are ordered but not yet received.

7.    Click one of the following:

Editing Budget

The Edit Budget Information dialog box lets you update the status of the budget.

Tip

To view the Edit Budget Information dialog box, click the Edit Budget Information link.

To edit an existing budget status

1.    View the account that you want to edit.

2.    Click the Edit link next to the budget you want to update.

The Edit Budget Information dialog box opens.

3.    In the Status list, update the budget status.

4.    Click one of the following:

Adding an Amendment

You can modify the budget amount of an existing budget using the Add Budget Amendment Information dialog box.

To add budget amendment

1.    View the account that you want to edit.

2.    In the Budget Information section, click next to the budget to which you want to add an amendment, and then click the Add New Amendment link.

The Add Budget Amendment Information dialog box opens.

3.    In the Amended Amount box, type the updated amount.

4.    In the Comment box, type the reason for amendment.

5.    Click one of the following:

Adding an Adjustment

You can modify the funds that are reserved for encumbrance using the Add Adjustments to Encumbrances Information dialog box.

To add adjustment for an account

1.    View the account.

2.    In the Budget Information section, click next to the budget to which you want to add an adjustment, and then click the Add New Adjustment link.

The Add Adjustments to Encumbrances Information dialog box opens.

3.    In the Adjusted amount box, type the new amount for encumbrance.

4.    In the Comment box, type the reason for adjustment.

5.    When finished, click one of the following:

 

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