Enter Transactions

The Enter Transactions section lets you add a single fuel transaction for an asset in FASTER Web. You can enter fuel transaction details of an asset such as transaction details, meter information, and fuel information.

Tip

To view the Enter Transactions page, click the Enter Transactions link.

(Full Resolution)

Enter transactions

Steps to enter a single fuel transaction

1. Click the Fuel module.

2. In the Actions menu, click the Enter Transactions.

The Fuel Transactions page opens.

3. Click the Post Fuel Transactions.

The Add Asset Fuel dialog box opens.

4. Refer to Add Fuel Transactions section steps 4 through 12 to enter fuel transaction details.

Note:

· To add a fuel transaction for an asset that has fuel inventory item (fuel item number in a storeroom) associated to its fuel vendor mapping, the storeroom of the fuel item must also be assigned to your user account from the Setup > Administrative Setup > Manage Security > Users > View > Add Storeroom.

· If a fuel inventory item is associated with a Fuel Vendor Mapping:

§ The fuel dispense quantity that you enter in the Quantity field of the Add Asset Fuel dialog box must be less than or equal to the fuel quantity available in the Inventory module.

§ The cost of fuel inventory item pre-populates in the Cost field and is read-only.

§ The Negative Quantity & Cost field in the Add Asset Fuel dialog box is disabled, as negative quantity is not allowed in a fuel transaction.

§ The inventory levels of fuel inventory item are automatically maintained in the Inventory module when a fuel transaction is added/dispensed.

· The Meter Information section displays the meter types that are added to the asset and their actual meter readings.

For each meter type, if the meter reading for fuel transaction is set to required in the asset, you must specify a valid meter reading in the Reading box according to the readings in the Actual box and cannot leave the Reading box blank. If the meter reading that you specify in the Reading box is invalid, an error message is displayed in the Validation Message column after you save the fuel details. In the Validation Option column, you can select the option to accept the reading as invalid or override the actual meter reading. Required meter readings are marked with a red asterisk character (*).
If the fuel meter reading for a meter type is set to optional in the asset, you can leave the Reading box blank. In this case FASTER Web ignores the meter reading for the asset meter type. If the Reading box is left blank, you can not add or update the readings for that meter after creating the fuel transaction. If you specify a meter reading in the Reading box, the reading must be valid. If you specify an invalid meter reading, an error message is displayed in the Validation Message column when you save the work order details. In the Validation Option column, you can select the option to accept the reading as invalid or override the actual meter reading.

5. Click one of the following:

§ Save to save the information and close the dialog box.

§ Save & New to save the information and add another record.

§ Cancel to disregard any changes and close the dialog box.